Privacy Notice

Effective Date: 12/21/2024.

This Privacy Notice describes the privacy practices of Alfavitical LLC, including the global businesses operating under the following business names and brands (“Alfavitical”, “ImPressDB”, “we”, “our” or “us”) with respect to how we collect, use, store, disclose and transfer the information you provide when you interact with us through our websites and brands, and when you communicate with us through other means such as email or by telephone.

Alfavitical LLC respects your privacy and is committed to protecting the personal information of our users.

Alfavitical LLC is a company based in the State of Florida, United States, and this Privacy Notice applies to our operations worldwide, including users in the European Union (EU).

This Privacy Notice governs websites owned or operated by Alfavitical (Alfavitical websites) that publish this Privacy Notice on the homepage of the website, including but not limited to www.Alfavitical.com and www.ImPressDB.com.

Alfavitical LLC is the data controller for all data described by this Notice except as specified below, which means that Alfavitical determines the purposes and means of the processing of personal data with respect to the Alfavitical websites.

To the extent allowed by law, Alfavitical disclaims liability for any direct, indirect, special, incidental, consequential, or punitive damages arising from or related to this Privacy Notice.

1. Information We Collect

We may collect the following categories of information:

a. Information You Provide

• Contact Information: Name, email address, phone number, job title, institution, and mailing address.
• Billing Information: Payment details, including credit card information or institutional payment methods.
• Account Information: Username, password, and preferences.
• Other: Comments, feedback, posts and other content you submit to the Alfavitical websites

b. Automatically Collected Information

Depending upon the website you are using, Alfavitical may also automatically collect information about you or your computer or device that does not directly identify you. This information may include:

• Usage Data: IP address, browser type, operating system, access times, and web pages viewed, parts or functions of the websites you have used or viewed, content you have accessed or viewed, and transaction history.
• Cookies and Tracking Technologies: Information collected through cookies and similar technologies to enhance user experience and analyze usage patterns.

We collect information about you when you register for Alfavitical websites, sign up for email alerts, request products or services, respond to surveys, fill out registration forms, register for or view webinars; create a profile, publicly post or share content, contact us, use our social media pages, and/or otherwise interact with Alfavitical websites. We may receive and store information provided by your institution to the extent required to perform our services.

We collect information through the use of cookies and similar technologies to log your activities while visiting the Alfavitical websites. It is important to remember that some of our services may not function properly (or at all) if your cookies are disabled.

c. Information from Third Parties

We may receive information about you from third parties, such as your affiliated institution or library.

2. How We Use Your Information

Information is only collected to the extent that it is necessary for us to provide the services that you use, to optimize your user experience, and/or to make improvements to our websites.

We use the information we collect for the following purposes:

• To provide, maintain, and improve the Alfavitical websites.
• To process payments and manage subscriptions.
• To communicate with you regarding account management, updates, and promotional offers.
• To comply with legal and regulatory requirements.
• To monitor and analyze usage patterns for improving the Alfavitical websites.
• To enforce our terms of service and other policies.

Alfavitical uses the information we collect for the purposes of authorizing and processing transactions, authenticating users, customer support, content processing, and providing you with information concerning the Alfavitical websites. We will retain this information for as long as the customer account is active or as needed to provide the services, comply with our legal obligations, resolve disputes, and as needed to comply with or enforce our licenses and other agreements.

3. How We Share Your Information

We may share your information under the following circumstances:

• With Service Providers: We may share your information with trusted third-party vendors who assist in providing the Service (e.g., payment processors, cloud storage providers). This is always done in accordance with a contract that mandates the third-party service provider to safeguard your information in a manner consistent with this Privacy Notice. These companies are only provided the information they need to perform their functions and the information can only be used to perform the services on our behalf or to comply with legal requirements. We do not disclose personal information to third parties for direct marketing purposes.
• With Your Institution: If you access the Alfavitical websites through your affiliation with an institution or through your employer, your information and certain usage data gathered through the Alfavitical websites may be shared with the institution or business for the purposes of usage analysis, access and license management, collection management, contract and regulatory compliance, and cost allocation.
• With Publishers/Content Providers: We may share anonymized information with publishers to help them understand how their content is being used and consumed.
• For Legal Compliance: We may disclose your information to comply with applicable laws, regulations, or legal processes.
• In Business Transactions: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor organization. We will continue to protect the confidentiality of any personal information and provide affected users with notice before their personal information is transferred or subject to a different Privacy Notice.

4. Your Rights and Choices

You may have the following rights under applicable privacy laws:

• Access and Correction: Request access to or correction of your personal information.
• Data Deletion: Request deletion of your personal information, subject to legal obligations.
• Opt-Out of Marketing: Opt-out of receiving promotional communications by following the unsubscribe instructions in our emails.
• Cookie Preferences: Adjust your browser settings to manage cookies and tracking technologies.

Additional Rights for EU Residents

If you are located in the European Union, you may have additional rights under the General Data Protection Regulation (GDPR), including:

• Data Portability: Request a copy of your personal data in a structured, machine-readable format.
• Restriction of Processing: Request the restriction of processing your personal data under certain circumstances.
• Objection to Processing: Object to the processing of your personal data where such processing is based on our legitimate interests.
• Right to Lodge a Complaint: File a complaint with your local data protection authority.

Alfavitical collects and processes information about you only where we have legal bases for doing so under applicable law. The legal bases depend on the Services you use and how you use them. This means we collect and use information only where:

• We need it to perform a contract and/or to provide the Alfavitical websites to you, to operate the Alfavitical websites, provide customer support and personalize features and to protect the safety and security of the Alfavitical websites.
• It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the Alfavitical websites and to protect our legal rights and interests.
• You give us consent to do so for a specific purpose.
• We need to process your data to comply with a legal obligation.

To exercise your rights, please contact us at support @ alfavitical.com .

5. Data Retention and Deletion

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice, unless a longer retention period is required by law.

If you request the deletion of your personal information, we will make reasonable efforts to comply with your request. However, certain information may remain in backup systems for a limited time or may be retained as needed to meet legitimate business needs or legal obligations.

We may retain your data for as long as you use the Alfavitical websites and that information is needed to provide the Alfavitical websites to you, and for a reasonable time thereafter in accordance with applicable law.

Alfavitical is unable to accommodate requests to delete data essential for the proper functioning of its websites or data that must be retained to comply with legal obligations.

6. Data Security

We implement reasonable administrative, technical, and physical measures to protect your information from unauthorized access, use, or disclosure.

Alfavitical employs commercially reasonable security measures to safeguard your data from unauthorized access, alteration, disclosure, or destruction. These measures may include storing your data on secure servers protected by firewalls, conducting internal reviews of our data collection practices and systems, utilizing industry-standard encryption technologies, and implementing physical security measures to protect systems where your information is stored. However, it is important to note that no method of data transmission over the internet or electronic storage can be guaranteed to be entirely secure.

If you have reason to believe that a third party has gained unauthorized access to your information, please notify us immediately. Should Alfavitical become aware of a data breach, we will inform you as promptly as reasonably possible.

7. International Data Transfers

If you access the Alfavitical websites from outside the United States, your information may be transferred to and processed in the United States. For users in the European Union, such transfers are made in compliance with the GDPR and may involve safeguards such as standard contractual clauses or other lawful mechanisms.

8. Children's Privacy

The Alfavitical websites are not intended for use by individuals under the age of 16, and we do not knowingly collect personal data from children under this age. If you are a parent or guardian and believe that your child, who is under 16, is using our website, please contact us. To ensure account security, we may request proof of identification before removing any information. If we become aware that a child under 16 is using our website, we will delete their information within a reasonable timeframe. You acknowledge that we do not verify users' ages and are not obligated to do so.

9. Links to Other Services and Websites

The Alfavitical websites may contain links to information created and/or maintained on third-party websites. The third-party website will be displayed in a new browser window and the user will no longer be in the Alfavitical environment. When users select a link to an outside website, they are leaving the Alfavitical website and are subject to the privacy and security policies of the third party. We are not responsible for, and we do not endorse or control, the policies or practices of any such website or services.

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this Privacy Notice periodically.

By continuing to use Alfavitical websites following any updates, you confirm your acceptance of the terms outlined in the Privacy Notice.

11. Contact Us

If you have questions or concerns about this Privacy Notice or our data practices, please contact us:

Alfavitical LLC

1442 Common Way Rd # 204

Orlando, FL 32814 USA

support @ alfavitical.com

This Privacy Notice was last updated on December 21, 2024.